The following guidelines have been established to make effective use of our voice mail and email systems. Although we encourage the use of electronic messaging, these technologies are vulnerable to forging and eavesdropping and therefore should be used (both sent and received) with discretion.
Please note: Due to spam and worm messages that look like official technology communications, MVNU's Information Technology Department uses only the MotherBoard HelpDesk email account (firstname.lastname@example.org) and Technology Helpdesk web pages (http://helpdesk.mvnu.edu) to communicate technology problems to the campus community. Legitimate emails will come from the MotherBoard HelpDesk account and contain a MotherBoard signature at the bottom. If there is doubt on the legitimacy of a technology announcement, please contact MotherBoard at ext. 5555 or email@example.com to verify it.
For information about MVNU sponsored events:
Send the text of the message to firstname.lastname@example.org. All messages received by 9:00 a.m. will be compiled and sent via email that morning. Email messages received after 9:00 a.m. will be saved to be sent out the next workday morning via compiled email. Messages will only be sent via email once.
For meetings, campus policies and procedures, or other institutional purposes not identified above: Send the text of the message to the office of the appropriate senior administrator for approval and distribution.
For an emergency announcement: Send the text of the message to email@example.com and request that a voice mail or email announcement be sent.
For a special prayer request: Send the text of the message to the Administrative Assistant of the University Chaplain.
NOTE: For personal happenings (births, weddings, thank you notes, etc.): Email the appropriate office with the text of the announcement for publication/distribution (faculty to the VP of Academic Affair's office and staff to firstname.lastname@example.org).
All messages received by 9:00 a.m. will be compiled and sent via email that morning. Email messages received after 9:00 a.m. will be saved to be sent out the next workday morning via compiled email. Messages will only be sent via email once.
The Department of Institutional Research and Compliance directly sends out periodic surveys and information to different groups of the campus community for university related business.
Computer facilities and equipment at MVNU are provided for instructional and administrative use to help the University more effectively fulfill its mission to provide a Christian liberal arts education. The following policies are provided in order to assure that the University's significant investment in computing is used in accordance with this purpose.
These regulations and policies augment the official university Staff Handbook and Faculty Handbook (in particular section 2.12.2 Professional Ethics).
Computer resources (as defined below in “III. Definitions”) which were purchased by the University, are the exclusive property of the University and not the user's private property. U.S. case law has established that there is no reasonable expectation of privacy while using publically accessible or employer supplied computers.
Computer Resources: These resources include, but are not limited to, the administrative computer, instructional technology equipment, web servers, mail servers, file/print servers, networks, network connections, wireless connections and devices, telephones and telecommunications systems, printers, scanners, computers and multi-user systems.
User: The person using the computer resources as defined above.
Owner: The person or entity that has provided the funds to purchase the computer resource. For the sake of these policies as they relate to Graduate and Professional Studies (GPS) laptops, GPS students who receive program supplied computers are considered owners, though they do not officially own the systems until they graduate.
Computer resources are provided for the use of MVNU undergraduate students, graduate students, faculty, staff, and administrators. Limited access may be granted to other users on a limited time basis, based on established university procedures.
Use of a computer resource or telephone in violation of Mount Vernon Nazarene University regulations and policies, ethical standards, or mission is prohibited. (Note also item X.)
Exceptions to these regulations and policies must be approved by the Vice President for Academic Affairs and the Vice President for Finance.
Some of the policies in this manual have been used fully or in part, with permission from the policy documents of the following Universities: Bowling Green State University, The University of Iowa, The Ohio State University
Approved by the Online Technology Committee April 14, 2011.